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Paralegal, Legal Secretary, or Legal Assistant
San Diego, California

Established in 1971, GEOCON is a dynamic Geotechnical Engineering, Environmental Services, Engineering Geology, and Construction Inspection firm with 9 offices throughout Northern and Southern California. GEOCON is ranked on ENR’s TOP 500 Design Firms year after year. We work on a wide variety of projects ranging from new and innovative school campuses to major transportation projects which help maintain infrastructure and alleviate traffic congestion in California. 

We are looking for a part-time Paralegal, Legal Secretary, or Legal Assistant to support our Senior Paralegal and General Counsel. Familiarity with our industry and commercial insurance is a plus but not necessary.

Education: College Degree or equivalent

Experience: 0-5 years

Certifications: ABA-Approved Paralegal Certificate for Paralegal, not required for Legal Secretary or Legal Assistant

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Essential Functions:

Litigation-Related Duties:

Assist in filing and maintaining online litigation files
Assist with coordinating and organizing documents relating to document subpoenas: coordinating with project managers and organizing project files

Contract Duties:

Conduct an initial review of contract documents for subcontractors for compliance with current laws and company policies, for further review and negotiation by General Counsel as needed
Initiate and track negotiations with subcontractors
Draft master agreements and project specific work orders for subcontractors and submit drafted documents to subcontractors for review and signature
Finalize contract documents as needed and coordinate execution by clients and subcontractors
Track pending contracts and maintain an accurate filing system

Insurance Duties:

Coordinate with company’s subcontractors to obtain certificate(s) of insurance, including following up with subcontractors as their insurance policies renew/expire
Assist with managing and track all insurance subcontractor insurance certificates for company

Collections Duties:

Coordinate with project managers after the submission of a collection request to the legal department
Compile legal and client documents for the collection file
Draft demand letters for review by Senior Paralegal and/or General Counsel
Track collection matters, including responses from clients, receipt of payment, and closing out complete collection matters

Office Administration/Clerical Duties:

Maintain all subcontractor files
Manage master lists of subcontractors
Index and pack legal files for off-site storage as necessary
Coordinate mailings

Physical Demands: This job is generally spent in an office environment. No remote work initially, but potential for hybrid schedule later on.

Expected Hours of Work: Generally, Monday through Friday 8 am to 1 pm (Part-Time) (with flexibility to possibly be full-time based on need).

Benefits:

Competitive compensation, expense/mileage reimbursement, 401(k) with company match, paid sick leave, paid holidays, training and development opportunities, company picnics, holiday parties, and a friendly working environment. Compensation is based on level of experience and skill, pay range $28-$33

This is an immediate opening in our San Diego office. For immediate consideration please email resume to Misha Ramadev, General Counsel ramadev@geoconinc.com.

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